Fixed Asset Management for
Hospitals & Healthcare Facilities
Track medical equipment, diagnostic devices, surgical instruments, and facility assets across wards, OTs, ICUs, and multi-location hospitals — with calibration schedules and NABH audit reports.
What goes wrong without a systematic asset management system
These are the operational and compliance problems that healthcare organisations face every year when fixed assets are managed informally.
Medical equipment is untracked across wards and floors
A hospital with 500+ biomedical assets cannot reliably know which ventilator is in which ward or when it was last serviced. When a device failure leads to a clinical incident, lack of service history creates severe liability.
Calibration certificates expire and NABH auditors flag them
NABH accreditation requires documented calibration records for every biomedical device. When tracked on spreadsheets, certificates expire unnoticed and observations delay accreditation renewals.
AMC contracts for critical equipment lapse without warning
An ICU ventilator goes out of AMC coverage unnoticed among 80+ contracts. When a breakdown occurs, non-AMC emergency repairs cost up to five times standard renewal rates.
Insurance surveys cannot produce equipment documentation
Insurance surveyors request purchase invoices and current book values for high-value diagnostic devices during annual policy renewals. Missing documentation leads to disputed valuations.
Physical verification for NABH or JCI is a scramble
Surveyors ask for equipment registers matching live ward locations. Outdated spreadsheets fail to account for items out for repair or shifted between floors.
Portable equipment moves between departments without records
A portable ECG machine shifted from cardiology to ICCU gets misplaced for weeks without digital handover, triggering duplicate replacement requests.
Features designed for healthcare operations
Every module you need to manage, track, and audit your fixed assets — from acquisition to disposal.
Ward, OT & Department-wise Register
Organise all assets by building, ward, OT, ICU, laboratory, pharmacy, and admin department with complete model, serial number, custodian, and maintenance history.
Calibration Due Date Tracking
Track calibration schedules for every biomedical device with automatic alert triggers to biomedical engineering teams, ensuring year-round NABH compliance.
AMC & Warranty Management
Track AMC coverage for ventilators, imaging systems, and dialysis machines with contract documents attached directly to asset profiles.
Document-Linked Equipment Records
Attach purchase invoices, CE certificates, calibration logs, insurance policies, and service reports to each medical device record for instant retrieval.
Mobile QR Scanning for Verification
Biomedical staff scan QR codes during ward verification rounds, automatically flagging missing or misplaced devices with timestamps.
Audit Trail for NABH & JCI Compliance
Every movement, repair, calibration, and write-off is logged with user accountability, meeting rigorous clinical engineering audit standards.
The difference AssetsTrak makes in hospital audit readiness
Expired Calibration & Audit Observation
A NABH surveyor asks for calibration records and service history for all ICU patient monitoring equipment. The team opens their Excel tracker to discover expired certificates missed during peak workload. The surveyor notes an observation, requiring an expensive corrective action plan.
10-Second Digital Verification & Zero Findings
The biomedical head pulls the ICU equipment report on a tablet in 10 seconds. Every monitor shows real-time calibration badges (green: valid, amber: due, red: overdue) with certificates and vendor service records attached. The surveyor reviews the digital log with zero observations.
Compliance alignment for healthcare organisations
AssetsTrak's features are aligned with the documentation and reporting requirements of Indian healthcare organisations during audits and inspections.
Questions healthcare organisations ask about AssetsTrak
See AssetsTrak for healthcare organisations
We'll show you AssetsTrak configured for a hospital — equipment register by ward, calibration status dashboard, and NABH documentation report.